Job Details

Surgery Scheduling Coordinator

Classification: Hourly/Non-Exempt Job Category: Administrative Support Workers

Position Summary: The Scheduling Coordinator must schedule hospital procedures consistent with the patient's diagnosis, procedure request, and hospital policy. The Scheduling Coordinator must be able to respond to both written and oral correspondence regarding scheduling changes/cancellations in a timely, accurate manner. Individual must be organized and able to manage a demanding workload with accuracy.

Essential Functions

• Schedules hospital based medical procedures/cases, for patients with appropriate provider and time/location slot, utilizing appropriate hospital policy
• Interfaces with appropriate vendor staff and other departments to ensure all necessary equipment will be on site
• Enters notes/special instructions needed for scheduling in the electronic medical record
• Ensures proper authorization and documentation is available in EPIC before surgery/PSH appointment
• Coordinates and schedules special procedures between EEG and Radiology, Cardiac Rehab, and Pediatric Clinic
• Types Operating Schedule, daily and weekend call schedules and delivers them to appropriate departments
• Keeps physician privileges book current, filling appropriate privileges as they are delivered, and notifies Medical Staff Coordinator of new physicians' upcoming procedures
• Adheres to and follows all patient experiences initiatives
• Assists other members of the department as needed
• All other duties as assigned
• Follows and adheres to TRMC vaccine policy(s) mandated by the Centers for Medicare & Medicaid Services (CMS)

Work Experience

1-3 years of experience in healthcare scheduling, or equivalent combination of education and experience preferred. Familiarity with EPIC preferred.

Education

High school diploma or equivalent preferred.

Physical Demands and Work Environment

Lifting/Carrying 1-10 lbs. 34-66% Time

Pushing/Pulling 1-10 lbs. 34-66% Time

Movement Bend/Stoop/Twist 0-33% Time

Kneel/Crawl 0-33% Time

Reach Above Shoulder 0-33% Time

Reach Below Shoulder 0-33% Time

Repetitive Arm None

Repetitive Hand 0-33% Time

Grasping 0-33% Time

Squeezing 0-33% Time

Climb Stairs None

Walking Uneven 0-33% Time

Walking Even 34-66% Time

Environment Indoors 67-100% Time

Outdoors 0-33% Time

Extreme Heat None

Dusty None

Excessive Noise 0-33% Time

Equipment Motor Vehicles None

Foot Pedals None

Extreme Heat None

Dusty None

Excessive Noise 0-33% Time

Work Near Machinery None

Electricity None

Sharps 0-33% Time

Chemicals 0-33% Time

Fumes 0-33% Time

Heights None

Vision Depth Perception Required < 20" Required

Color Not Required

Peripheral Required

Endurance Hours at Once Sit 1 Total in 12HR 3 Stand 4 Total in 12HR 4.5 Walk 4 Total in 12HR 4.5