Job Details

Administrative Assistant To The Superintendent

The Administrative Assistant to the Superintendent serves as the primary administrative support for the Office of the Superintendent. This position requires a high degree of professionalism, discretion, and organizational skill to support the day-to-day operations of district leadership and facilitate effective communication between the Superintendent, school board, staff, families, and the community.

Key Responsibilities

• Manage the Superintendent's calendar, schedule appointments, and coordinate meetings with board members, administrators, staff, and external stakeholders
• Prepare, proofread, and distribute confidential correspondence, reports, agendas, and board meeting materials
• Serve as the primary point of contact for the Superintendent's office; screen and direct calls, emails, and visitors with professionalism
• Coordinate logistics for Board of Trustees meetings, including preparation and distribution of board agendas, board packets, and official meeting minutes in compliance with the Texas Open Meetings Act
• Maintain confidential records, files, and databases in compliance with district policy and state retention requirements
• Receive, log, and coordinate responses to Public Information Act requests in accordance with Texas Government Code timelines and district procedures
• Assist in drafting communications to parents, staff, and the community on behalf of the Superintendent
• Support district-wide events, ceremonies, and programs organized through the Superintendent's office
• Process travel arrangements, expense reports, and purchase orders
• Perform other duties as assigned by the Superintendent

Required Qualifications

Education & Experience:

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• Minimum of three (3) years of progressively responsible administrative or executive support experience
• Experience in a public school, government, or similarly complex organizational environment preferred

Knowledge, Skills & Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace
• Exceptional written and verbal communication skills
• Demonstrated ability to handle sensitive and confidential information with discretion
• Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain meticulous attention to detail in a fast-paced environment
• Ability to work independently and exercise sound judgment
• Professional demeanor and effective interpersonal skills with diverse stakeholders

Preferred Qualifications

• Experience with school district management software (Ascender)
• Knowledge of the Texas Open Meetings Act and experience ensuring compliance in board meeting procedures
• Familiarity with Texas Education Code, open records laws, and public meeting requirements
• Experience supporting elected boards or governing bodies
• Notary Public certification or willingness to obtain

Working Conditions

This is a 12-month, full-time position. Standard hours are MondayThursday, 7:10 a.m. to 4:30 p.m. with some evening availability required for board meetings and district events. The position is primarily office-based with occasional travel between campuses.

How To Apply

Interested candidates should submit the following materials through the district's online application portal:

• Completed district application
• Current rsum
• Cover letter
• Three (3) professional references

Compensation & Benefits

Salary Range: Commensurate with experience and qualifications.

Additional Information:

• 4-Day School Week
• Retention Stipends
• Small school atmosphere
• Strong community support
• Competitive salary and benefits

An Equal Opportunity Employer

Pewitt CISD does not discriminate on the basis of race, religion, color, national origin, sex, disability. Title IX Coordinator: Darlene Greenlee, P.O. Box 1106, Omaha, TX 75571, (903) 884-2804.